Bid Manager

SUMMARY:
Gijima is recruiting for an experienced and qualified Bid Manager to join our internal Bid Management team.
 
The Bid Office is the place for someone looking for a career, working with complex, rapidly evolving technologies and delivery of presales projects, where you will be constantly challenged.  You will have the opportunity to work at the front end of some of the world's leading organisations that use our technology/solutions/services and be part of a business practice of smart, creative tenacious people.
 
As a Bid Manager within the Bid Office, you will have the opportunity to work in a fast-paced environment working with the leadership team and sales to convert identified strategic pursuits into wins.  You will be responsible for the end-to-end bid process of these key bids. It will include but not limited to planning and managing activities across a range of disciplines, engaging with cross lines of business to develop and refine win strategies.  Bid Managers orchestrate the creation of the solution and proposal response as ‘Bid Project Managers’ ensuring compliance with customer requirements and highlighting our value proposition.

POSITION INFO:
FORMAL EDUCATION AND EXPERIENCE:

• Grade 12
• APMP certified – at least Foundation level.
• Minimum five (5) years of related experience in the ICT / Services/ Telecoms industry.
• At least (5) years of experience in the development and execution of tenders
• Experience in project management
• Strong technical proficiency in Microsoft Office (including Teams) and Adobe required.
• SharePoint experience

• Leading proposal/tender/bid response activities from various sources within the company.
• Ability to analyse RFP content and amendments, develop bid plan, roles and responsibilities, task schedule, and coordinate other resources within the bid team to successfully submit a response.
• Working with deal owners and solution teams in developing effective win strategies, themes and differentiators within tender requirements.
• Familiarity with bid planning concepts, tools, processes, and the bid life cycle.
• Completing Outlines/Storyboards/Compliance Matrixes with bid team.
• Contributing to content development.
• Coordinating technical writing assignments with subject matter leadership team.
• Providing initial rough draft review from writers to make sure RFP requirements and selection criteria are addressed.
• Follow established Gijima proposal and quality assurance/quality process
• Coordinate collection and delivery of tender documents, ensuring timely submissions.
• Coordinate with marketing manager and client services for proposal/due diligence/presentation support and market initiatives.
• Maintain the bid library of all tender records, organising and storing both electronic and hard-copy information and records.
• Understanding service line’s unique proposal requirements while maintaining overall company standards.
• Ensuring the creation and maintenance of market specific proposals.
• Follow up on submitted tenders, and source information on those bids.
• Lead and coordinate internal bid meetings, correspondence, action items and follow ups.

• Registering bids
• Coordinating and project managing the end-to-end bid process for strategic pursuits
• Preparation of detailed bid plans and management of bid activities against the bid plan (annotated outline)
• Proactive risk and issue management in collaboration with Sales, Legal, Finance and HR on bid response delivery
• Provides information and/or participates in the risk review process in accordance with our policies
• Creation of winning response material
• Works closely with the bid team to assure delivery against key business requirements and milestones as per the Roles and Responsibilities
• Manage quality of the proposal to highest standards and in line with business objectives
• Track and communicate bid status, plans, issues, timelines, action items, risks and issues
• Responsible for the quality of a bid
• Develop contingency plans to deliver on timelines.
• Assure process compliance with all regulatory and procedural requirements
• Work as a member of the team to drive consistency and efficiency in all proposals
• Bid handover to delivery, ensuring the necessary approvals are in place
• Identify opportunities for process improvements (assess, recommend)

• Fluent writing/speaking English.
• High level of understanding of the political stability in various countries and regions across Africa.
• Experience with complex / multi-BU tenders.
• Experience in a role requiring the ability to develop and produce proposal material.
• Demonstrate ability to organise and manage multiple priorities including the management of a tender/bid team.
• Ability to effectively work with senior-level executives to drive initiatives and attain business goals.
• Strong interpersonal skills, good judgment, and ability to communicate effectively with a diverse range of individuals.
• Excellent written and verbal communication skills.
• Strong organisational, time management, problem solving, attention to detail and analytical skills.
• Ability to work independently as well as in a team environment; offer constructive feedback and direction to support goals.
• Knowledge of public procurement contracting and tendering principles.
• Highly effective planning, organisational, and time management skills.
• Demonstrated ability to efficiently read, interpret, and present information.

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