Assistant Accountant / Accounts Payable - Riebeeck Kasteel

SUMMARY:
Our client in Riebeeck Kasteel is looking for an Assistant Accountant to their financial team.

POSITION INFO:
The Assistant Accountant specializing in Creditor Control is responsible for managing the accounts payable function, ensuring that the organization’s financial obligations are accurately recorded, monitored and settled within agreed-upon terms. This role supports the finance team by maintaining healthy relationships with suppliers, managing payments and ensuring compliance with company policies and financial regulations.

Key Responsibilities:

Creditor Control and Accounts Payable Management – all relevant entities:
Process and reconcile supplier invoices, ensuring accuracy and compliance with purchase orders; goods received and contracts (where applicable).
Review and verify payment terms and due dates, ensuring timely payment to creditors.
Manage creditor accounts, including setting up new supplier accounts and updating existing records.
Completion of credit applications
Dealing with creditor queries

Payment Processing:
Prepare and schedule payments (manual and electronic) in line with cash flow and credit terms (both COD and MONTHLY)
proper authorisation and documentation for payments to ensure no double payments occur
Record payment transactions and reconcile with bank statements (daily)

Reconciliations:
Reconcile creditor statements and resolve discrepancies.
Investigate and address issues such as missing invoices, duplicate payments, and incorrect charges.
Bank Reconciliation to be done daily for all entities and accounts.

Reporting and Record-Keeping:
Prepare accounts payable aging reports and highlight any overdue accounts.
Match age analysis appropriately
Assist in preparing month-end and year-end financial reports related to creditors.
Maintain accurate and up-to-date records for audits and internal reviews – for example statements; invoices; recons; journals; proof of payments; etc

Communication and Relationship Management:
Liaise with suppliers and internal departments to resolve payment queries promptly.
Negotiate payment terms where applicable to optimise cash flow.

Policy Compliance and Improvements:
Ensure adherence to internal financial policies and external regulatory requirements.
Identify and recommend process improvements to enhance efficiency in creditor control.

Internal Invoicing and recordkeeping between internal entities
Assist Financial accountant with monthly functions
Stand In for debtors control; reception and payroll when needed


Required Skills and Qualifications:
Diploma or degree in Accounting; Finance or related field
1 - 3 years of experience in accounts payable or creditor control
Strong understanding of accounts payable processes and financial controls
Proficiency in SAGE and Pastel Payroll or similar software
Microsoft Excel

Please send cv, qualifications, references, salary expectation and photo to: