Administrator

Recruiter:

Mayfly Agri (Pty) Ltd

Job Ref:

PTA001394/CD

Date posted:

Thursday, February 20, 2025

Location:

Johannesburg, South Africa

Salary:

Market Related

SUMMARY:

A well-established company specializing in TV and mobile device repairs is seeking a highly organised and proactive Junior Personal Assistant to support the Operations Manager in their day-to-day activities. The successful candidate will play a key role in ensuring the smooth functioning of operations by providing administrative support, managing schedules, placing orders for office supplies and liaising with B2B and B2C customers.

POSITION INFO:

Minimum requirements for the role:

Must have a High School diploma or equivalent
Minimum 2 years’ experience in an administrative or personal assistant role
Strong organisational and time management skills is essential
Must be able to handle confidential information with discretion and work independently in a high-pressure environment
Proactive, flexible, and be able to effectively manage deadlines while maintaining efficiency
Excellent English verbal and written communication skills
Proficient in Microsoft Word, Excel, and PowerPoint
Must have high level of detail and accuracy

The successful candidate will be responsible for:

Managing the Operations Manager’s calendar, including scheduling meetings and appointments.
Handling correspondence, emails, and phone calls on behalf of the Operations Manager.
Handling administrative tasks for the call center.
Preparing documents, presentations, and reports as required.
Maintaining and organising files and records, both digital and physical.
Liaising telephonically and via email with B2B customers on the Operations Manager’s behalf.
Assisting with quoting customers for parts sales.
Conducting research and gathering information for reports and presentations.
Liaising with suppliers, vendors, and internal departments as needed.
Assisting in maintaining office supplies and equipment.
Handling errands for the Operations Manager when necessary.
Providing ad-hoc support to the operations team as required.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into, only with the shortlisted candidates

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