Administrator

SUMMARY:
Administration Manager (Temp Assignment)

Our client based in George is looking for a senior Administrator to join them on a 4-x month contractual basis - understanding of HOA would be advantageous.

Duties and Responsibilities include but not limited to:

• Daily:
• Assisting the Board of Directors and Estate Manage in administrative and other tasks as per instruction
• General office administration - client reception / telephones / filing / maintaining suppliers / electricity management
• Fee invoice schedule
• contractor application (HOA)
• Plan submission process
• Security administration
• Manage CRM system
• Weekly
• Liaising with municipal services - any issues, reporting and resolution of issues, including data capture for sewer removal services
• Database management and updating
• Financial administration - data collection, capturing unpaid invoices for payment
• Process gas orders and invoice accordingly
• Online monitoring of property alerts
• HR Administration - temp timesheet
• Administer Formal written letters to members 
• Maintenance request
• TLB Bookings 
• Process Client Invoice
• HR Administration:
• Monthly wage schedule
• Salary advice
• UIF
• Contracts 
• Financial Administration
• Schedule all month end payments
• Prepare bank statement descriptions for payment allocation
• file monthly invoices / receipts
• All other duties as required by management

POSITION INFO:
Qualifications:

• Matric - combined administration / secretarial qualification would be advantageous
• Fluent in English and Afrikaans
• Computer literate - MS Office Suite / Pastel / SAGE online / Biometrics
• Own reliable vehicle - due to location

• Ability to work independently
• Excellent communication (English / Afrikaans)
• Accurate with strong attention to detail
• Financial acumen
• Organized
• Multi-tasking
• Strong computer literacy
• Problem solving skills