Administrative Assistant - Exec Level

SUMMARY:
Bellville area Insurance company needs an Admin Assistant to support the Exec and Management level in terms of meetings, events and general correspondence

POSITION INFO:
Bellville area Insurance company needs an Admin Assistant to support the Exec and Management level in terms of meetings, events and general correspondence

Grade 12 or similar qualification essential.
Secretarial/Business Administration Diploma
Excellent written and verbal communication skills in English
Minimum of 3-5 years’ experience working at Executive level
Excellent MS Office knowledge.

Preparation of Executive and Manager meetings
Notify all attendees of meeting dates and times
Preparation and distribution of all meeting agendas
Taking and distribution of all meeting minutes
Keeping record of all meetings held
Manage Executive Boardroom bookings
Record keeping of Executive and Department Manager Submission to the CEO and COO
General administrative support

Liaison between the Executive: Sales and District Branch Managers.
Travel coordination with the Facilities Department.
Collating of Sales Reports.
Assisting with queries from Regions and Branch Managers
Prepare documentation for meetings and /or training.
General administrative support.