Admin Supervisor

SUMMARY:
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POSITION INFO:

Job Purpose:

The Administration Supervisor is responsible for overseeing all cash handling, data capture including supplier
invoices, and addressing cashier queries throughout the day. This role also reconciles all creditors' accounts and
service provider invoices, submitting them for the General Manager's consent to authorise payment. The
Administration Supervisor ensures the accurate and efficient processing of financial transactions and maintains
high standards of financial integrity and operational excellence. 

Primary Responsibilities:
• Ensure all cash handling procedures are followed accurately and securely.
• Manage data capture processes, including goods received, goods returned, and supplier
invoices.
• Address cashier queries and provide support throughout the day.
• Reconcile creditors' accounts and service provider invoices, preparing them for the General
Manager's approval.
• Maintain accurate financial records and ensure timely processing of payments and
receipts.
• Comply with requests from group management and assist with tasks outside of the ordinary
day-to-day roles and responsibilities as reasonably requested.

Qualifications:

• Matric
• Bookkeeping Qualification
• Accounting Qualification will be an advantage
• Valid driver’s license 

Experience:

• 3 to 4 years working in a administrative role for a retail operation will be an advantage
• 1 years working as a bookkeeper will be a greater advantage

KNOWLEDGE AND SKILLS:
• Computer literacy is essential
• Knowledge of fuel and FMCG industry will be an advantage
• Experience with speed points and arch software will be an advantage.
• Financial acumen and experience in budgeting and financial management.

ATTRIBUTES:
• Honest, loyal, reliable, and trustworthy.
• A ‘Can-do’ attitude.
• A problem solver
• Team player.
• Self-motivated.
• Ability to work under pressure and deliver accurate work within a deadline driven
environment.
• Ability to multitask.
• Be independent and pro-active.
• Time management skills.
• Possess excellent communication and interpersonal skills.
• Ability to work with individuals at all levels of the organisation.
• Ability to take the initiative.
• Be able to take responsibility.
• Positive mindset.