Accounts Payable Manager

SUMMARY:
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POSITION INFO:

The Accounts Payable ( Creditors) Manager will be responsible for overseeing the entire accounts payable function, ensuring timely and accurate processing of invoices, payments, reconciliations, and financial reporting. This role involves managing a team, handling supplier relationships, supporting audits, and ensuring compliance with financial policies and procedures.
The Key Functional Responsibilities:
1.Payment Processing & Authorization:
Approving weekly, bi-monthly, 25th, month-end and any special (e.g. insurance, Sizeka, ad-hoc) payments.
Overseeing and authorizing all corporate sundry reconciliations.
Reviewing and signing off on trade reconciliations.
2.Online Banking Management
Maintenance of the online banking recipient folders (regular clean out of old recipients).
Implement the use of the banking validation tool. Take learnings and recommend improvements.
Co-ordinate the maintenance of the bank users.
Ensure all payments are loaded correctly on the online banking platforms.
Preparing the documents and support for the Holding Company treasury requests and verifications.
3.Team Management & Development:
Managing a team, overseeing the processing of team capturing invoices and preparing reconciliations monthly.
Assisting the team with handling and resolving queries.
Interaction with other company departments, suppliers, and customers to resolve queries.
Supporting team development, including learnership programs and further studies, mentoring and coaching.
Overseeing the payables team’s leave planner and ensuring adequate staffing coverage.
4.Supplier & Contract Management:
Negotiating supplier year-end terms annually.
Completing and submitting for review credit applications, credit limit increase requests and any other accounts payable agreements.
Reviewing and approving all new creditor recipients.
5.Financial Reporting & Compliance:
Preparing MANCO reports for the payables team, covering GRNI, queries, and other key financial insights.
Assisting with cash flow management by providing payment estimates to the Reporting & Booking team for various scheduled payments.
Managing the BBEE audit process, including:
Extracting information from GP systems.
Preparing and submitting BEE schedules.
Arranging for all sample supported
Coordinating internal and external audits for accounts payable, including gathering supporting documentation and liaising with auditors.
Assisting the Reporting and Bookkeeping team with the annual financial statement disclosures for Creditors Payable.
Assisting with the yearly financial roll-over process.
Managing and overseeing Fiamme reporting and financial processing, including:
Separate company creditors, debtors, stock GRV, balancing financials, VAT reports, and monthly profit reporting.
Fiamme Fish Funding calculations and journal postings.
6.Operational & Ad-Hoc Support:
Providing hands-on support to the team by standing in for absent team members and fellow managers when necessary (e.g., debtor sweeps, payment transfers).
Supporting year-end transactions, including how to account for the stock transfers for peak build-up in Primary storage, funding calculations, and journal entries.
Conducting monthly reviews of all brands, corporate and managed freight ensuring accuracy and balance across subsidiaries.
Assisting the Distribution Center (DC) staff and Supply Chain staff with financial queries and reports, such as the MCD Supplier Spend report.
Assisting and overseeing the bi-annual archiving of financial records (Metrofile box management).
7.Shared Services & Special Projects:
Supporting the International Shared Services as required.
Assisting with complex or special accounts payable reconciliations.
The above list is not exhaustive, and you shall be obliged to perform subsidiary tasks in addition to the primary tasks for which you are employed. The Company undertakes to ensure however, that these subsidiary tasks will be within the training and experience or occupational capabilities of yourself and that you shall not suffer any loss of remuneration or status for work performed on subsidiary tasks.
Experience Required
Bachelor’s degree in accounting, Finance.

MS Great Plains
15+ years of experience in accounts payable or financial management.
10+ years of experience in a supervisory or managerial role.
Experience with audits, financial reporting, and compliance requirements.
Knowledge of BBEE and local financial regulations is a plus.Work Environment: Office-based role.
Fast-paced, high-volume processing environment requiring accuracy and efficiency