Accounts Assistant

SUMMARY:
Accounts Assistant / Debtors Clerk

POSITION INFO:
Qualifications

• Matric
• Bookkeeping Diploma advantageous

• Experience: 3 – 5 years related financial experience
• Ideal candidate must have an accounting background and be capable of performing basic accounting tasks essential for the role.
• Knowledge of Excel, Word, Accounting systems (Xero and Dear advantageous)
• Basic knowledge of Inventory Management

• Daily capturing of suppliers’ invoices and payments
• Ensuring all invoices are valid Tax Invoices (daily)
• Obtain monthly supplier statements and reconcile to the supplier ledger (by the 5th of every month)
• Requesting outstanding supplier invoices (monthly)
• Completing account opening documentation for approval by the Bookkeeper
• Commission for Sales Reps (by the 5th of every month)
• Nedbank credit cards reconciliation (weekly & due by the 5th of every month)
• MD’s expense sheet (weekly & due by the 5th of every month)
• Expense claims
• Fuel report (by the 5th of every month)
• Supplier grouping (weekly)
• Costings
• Purchasing and related reporting
• Bank reconciliation
• Capturing Petty Cash and reconciling same (by the 5th of every month)
• Report discrepancies on the Dispatch Sheet
• Debt Collection (weekly from the 7th of every month)
• Liaise with debtors on all account queries (daily)
• Weekly internal reporting on various Debtors Groups
• Capture debtors’ receipts and settlement discounts (daily)
• Capture e-commerce and related fees
• E-mailing and uploading electronic debtors’ statements monthly / when required by the Customer
• Timeous submission of tailor made Customer specific reports (monthly)
• Credit Applications – opening and screening of new account applications
• Issue credit notes within 48 hours of receipt of claim / return
• Credit Notes Report (daily)
• Submit and prepare Supplier Claims based on credit notes issued to customers
• Issuing of and managing Gift Vouchers (monthly)
• Debtors Grouping (weekly)
• Sales and related reports (weekly & monthly)
• Bank Reconciliation
• NEDBANK DISCOUNTING
• VAT check before Download (weekly & monthly)
• Nedbank Download (weekly)
• Credit limit requests (weekly)
• Customer Service
• Ensure accounts receivable duties are completed in timeous manner and continuously (i.e., debt collections, issuing of credit notes, sending of monthly statements, new account applications, etc.).
• All emails and enquiries are acknowledged / responded to.