Accountant (Fixed Term)

SUMMARY:
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POSITION INFO:

Job Details:

Title: Accountant

Location: Pomona Kempton Park

Employment Type: Fixed Term - To be discussed

Industry: Electronic Recycling

Salary / CTC: R 30 000 (depending on current earnings, qualifications and experience)

Reports to: Finance Manager

Our Client is a leading electronic recycling company committed to sustainable and responsible e-waste management. With a focus on environmental conservation and ethical practices, they strive to provide cutting-edge solutions for the recycling and disposal of electronic waste.

Roles and Responsibilities

Debtors Management:

• Supervise the accounts receivable process, ensuring accurate and timely invoicing.
• Monitor and analyze customer credit limits, making recommendations for adjustments as needed.
• Implement and enforce collection procedures to minimize overdue accounts.
• Collaborate with sales and customer service teams to resolve billing discrepancies and address customer inquiries.

Creditors Management:

• Oversee the accounts payable function, managing vendor relationships and payment terms.
• Review and approve vendor invoices for accuracy and compliance with company policies.
• Negotiate favorable payment terms with suppliers and maintain positive vendor relationships.
• Coordinate with procurement and other departments to resolve any discrepancies in invoicing.

Cashbook Management:

• Maintain and reconcile the company's cashbook on a regular basis.
• Record all cash transactions accurately, including receipts and disbursements.
• Monitor bank statements and reconcile discrepancies promptly.
• Investigate and resolve any discrepancies between the company's records and bank statements.
• Maintain a thorough understanding of all bank transactions, including fees and interest.

Record Keeping:

• Establish and maintain a systematic record-keeping system for financial transactions.
• Ensure all financial documents, including invoices, receipts, and statements, are properly filed.
• Implement digital record-keeping solutions to enhance efficiency and reduce paper-based processes.
• Facilitate document retrieval for audits and inquiries in a timely manner.

Expense Management:

• Oversee the processing of employee expense reports, ensuring compliance with company policies.
• Review and approve expense reimbursements, identifying any irregularities.
• Provide guidance on cost-saving measures and expense control to department heads.
• Monitor and analyze expense trends to identify areas for improvement.

Petty Cash Management:

• Maintain a petty cash fund with proper controls in place.
• Monitor petty cash disbursements and ensure appropriate documentation for all expenditures.
• Replenish petty cash as needed, following established approval processes.

Record Retention and Compliance:

• Ensure compliance with legal and regulatory requirements related to record retention.
• Develop and enforce policies for the secure storage and disposal of financial records.
• Collaborate with legal and compliance teams to address any emerging regulatory changes.

Financial Reporting Support:

• Provide accurate and timely data to support the preparation of financial reports.
• Collaborate with the senior leadership team to present financial information for decision-making.
• Ensure that financial records are well-organized and readily accessible for internal and external reporting requirements.

Tax Compliance:

• Ensure timely and accurate preparation and filing of all corporate tax returns.
• Stay informed about changes in tax laws and regulations that may impact the company.
• Collaborate with external tax advisors to optimize the company's tax position.

Internal Controls:

• Develop and maintain effective internal control procedures to safeguard company assets.
• Regularly assess the effectiveness of internal controls and make enhancements as necessary.
• Ensure compliance with internal control policies and procedures.

Audit Support:

• Prepare audit schedules and provide necessary documentation to support audit assertions.
• Address audit findings promptly and implement corrective actions as required.

Financial Systems and Software:

• Oversee the implementation and maintenance of accounting software systems.
• Collaborate with IT to ensure the integrity and security of financial data.

Regulatory Compliance:

• Stay current on changes in accounting standards and regulations.
• Ensure compliance with all financial reporting requirements imposed by regulatory bodies.
• Develop and maintain a strong understanding of industry-specific regulations.

Financial Policies and Procedures:

• Develop and update financial policies and procedures to reflect best practices.
• Communicate changes in policies to the team and ensure adherence.
• Conduct periodic reviews to assess the effectiveness of financial policies.

Team Management:

• Lead and mentor a team of 3 bookkeepers, fostering a collaborative and high-performing work environment.
• Delegate tasks effectively, ensuring the timely and accurate completion of accounting functions.
• Conduct regular performance evaluations and provide constructive feedback to team members.

Process Improvement:

• Identify and implement process improvements to enhance efficiency and accuracy in financial operations.
• Evaluate and optimize internal controls to safeguard company assets and ensure compliance.
• Stay informed about changes in accounting regulations and standards, adapting processes accordingly.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field; CPA designation preferred.
• Proven 5 years experience as a Senior Accountant or in a similar leadership role.
• Strong knowledge of generally accepted accounting principles (GAAP) and regulatory compliance.
• Excellent analytical, organisational, and communication skills.
• Proficient in accounting software and Microsoft Office Suite.
• Previous experience managing a team is a significant asset.
• Proficient in English and Afrikaans
• Reside in Pomona, Kempton Park or neighbouring areas.