ASSISTANT CREDITORS CLERK

SUMMARY:
Germiston

POSITION INFO:

1. RESPONSIBILITY OF JOB:

The job incumbent will be responsible for processing valid creditors invoices for payment on due date, prepare monthly creditors reconciliations, follow up on overdue payments and ensure a proper month end closing of the creditor’s module. Assist in the internal and external annual audit process, tax & VAT compliance and assist in BBBEE reporting.

2. PROCESSING AND PAYMENT OF CREDITORS INVOICES.

• Match invoices to delivery notes, purchase orders and GRV’s, checks calculations, discount, additions, correct information on the invoice (VAT, address, name, VAT number) etc;

• Highlight any variance to ensure that such variances are sorted out or agreed upon prior to processing payment;

• Ensuring all invoices are properly approved before payment;

• Process creditor’s invoices on Sage ERP system on an ongoing basis to ensure all invoices are processed before month end;

• Highlight variances, ensure corrective action before processing invoices;

• Review the list of outstanding invoices and follow up with the suppliers regarding delivery of invoices and / or queries.

• Liaise with Procurement Officer, Buyer and Supplier to ensure GRV’s are processed in order to be able to match invoices.

• Ensures that all invoices are paid, and recons are done;

• Prepare supplier reconciliations and arrange month end payment runs and get authorization from the Financial Accountant.

• Ensure that discounts are deducted from payment made within the prescribed period.

• Assist Debtors clerk regarding any expense analysis required;

• Ensure proper allocation of costs to correct general ledger accounts.

• Prepare monthly expense variance analysis for the management meetings.

3. CORRECT DOCUMENTATION

• Ensure that the information on the supplier’s master file is always accurate;

• Complete the suppliers credit application form

• Ensure that all relevant supplier documents have been submitted and proper authorization is obtained prior to loading the new supplier on the creditor’s master file.

4. AUDIT

• Help auditors regarding any queries;

• Internal audit queries resolved

5. BUDGETS AND FORECASTS:

• Assist in the preparation of the annual budgets and forecasts.

• Assist in updating the budget packs with all the relevant budgets and comparative information.

6. FINANCIAL YEAR END

• Assist in completing the accounting schedules PM (Infor) and tax packs (Excel), including supporting documents. • Provide the Auditors with information as required and attend to their queries.

• Update and save monthly Age Analysis, provide at year-end when requested;

• Filing of all Invoices, Documents, monthly Payment Runs and Recons.

10. GENERAL ADMIN

• Assist and perform any specifically requested task within the scope of the function.

11. ETHICAL STANDARDS

• Always observe high ethical standards in all your dealings.

12. QUALIFYING CRITERIA

• Three years’ experience in a similar role.

• Post matric accounting qualification.

• Ability to work outside of “normal” working hours to meet deadlines.

• Experience on Sage X3.

• Microsoft Excel and Microsoft Word knowledge. Note: The above points do not constitute the employee’s sole job function. The incumbent might be asked from time to time to perform other tasks not mentioned above but within

• Ensure that the enough proof of banking details is obtained prior to loading supplier bank details.

• Ensure that for repeat suppliers, no COD payments are made.

NB! This job is now closed. You can apply for other jobs by uploading your CV.