ADDITIONAL MANAGER OF OPERATIONS

SUMMARY:
Curico Area – Chile: Our client is looking for an Additional Manager of Operations to join the team.

POSITION INFO:
MINIMUM REQUIREMENTS

• Proven experience of 10 years in supply chain management, logistics, or a related field.
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Knowledge of export documentation and compliance requirements.
• Ability to communicate effectively and manage relationships with vendors and stakeholders.
• Proficiency in relevant software and tools for inventory management and documentation.
• Flexibility to handle emergencies and adapt to changing situations.
• Knowledge of Spanish

• Leadership and Team Management
• Distribute tasks among junior staff based on their skills and capacities.
• Ensure the quality of work performed by junior staff, making corrections as needed.
• Forecast staffing requirements and prepare hiring proposals, including shortlisted candidates, resumes, and recommended salaries or consultancy fees.
• Supply Chain and Vendor Management
• Manage the complete supply chain process, including export documentation and vendor negotiations.
• Obtain cost approvals and formalize agreements with vendors.
• Conduct comparative studies of quotations from multiple vendors and submit recommendations.
• Documentation and Compliance
• Review and submit shipment-related documents (e.g., Certificates of Origin, DUS, Phyto certificates, Non-GMO certificates, invoices) in a timely manner.
• Maintain detailed logs of fruit dispatch and reception at processing/packing plants and submit regular reports to headquarters.
• Keep a list of certifications required for various export destinations and ensure compliance with all necessary documentation and quality standards.
• Regularly submit Quality Control reports from the Pack-house to headquarters.
• Inventory and Production Management
• Oversee the account of fruit received, processed, stored, and dispatched, including category and grade documentation.
• Prepare and submit shipment summaries and quantitative reconciliations to headquarters.
• Monitor and reconcile raw materials, packing materials, and other supplies, raising purchase orders as needed to prevent delays.
• Management of Fruit for Global Sales
• Ensure fruit is classified properly for global markets and meet stringent regulations regarding MRLs, certifications, and pesticide use.
• Collaborate with procurement, agronomist, and QC teams, and conduct field visits as necessary.
• Ensure all certifications, tests, and documentation are complete before shipments.
• Emergency Management
• Be accessible for handling emergency or critical business situations to ensure continuity of operations.
• Maintain a list of emergency contacts related to shipping, customs, and logistics.
• Communication and Documentation
• Document all commitments with financial and statutory implications in writing.
• Follow up on verbal agreements with email confirmations to relevant parties, including headquarters.
• Packaging and Quality Control
• Assess and coordinate the procurement of packaging materials based on business needs.
• Oversee fruit inspections at packhouses and monitor technical standards of storage and machinery.
• Submit regular reports on storage and handling standards to headquarters.
• Accounts and Financial Management
• Update accounts for growers to ensure timely payments and process refunds or adjustments promptly.
• Coordinate with the accounting department to issue invoices and follow up to maintain good cash flow.
• Sales and Business Planning
• Support export sales planning and business planning for internal and external customers.
• Ensure accurate documentation for exports to various overseas markets and customers.
• Contract Management
• Use standard draft contracts provided by headquarters for agreements with growers, pack-houses, sales, and services.
• Obtain approval from headquarters for any changes to contracts before finalizing with other parties.
• Headquarters Supervision
• Escort officers from headquarters during their visits to the office, facilitating their business activities as required.