Senior Supply Chain Practitioner: (Contract Management and Administration of Logis Payments) (12 Months Contract)

SUMMARY:
JOB PURPOSE:

• Prepare service level agreement in conjunction with the client.
  

• Applicants must be in possession of Grade 12 (Matric Certificate)
• Degree/National Diploma in Purchasing Management/ Supply Chain Management (SCM)/Public Administration (Management)/Logistics Management/Business Management (Administration).
• A minimum of (03) three years’ s experience working in Contract Management and Payment Management environment.
• Job-related knowledge: of Supply Chain Framework Act, Public Finance Management Act (PFMA), Treasury Regulations, PPFA, and its associated regulations.
• Job-related skills: Supervisory skills.
• Computer literacy skills.
• Communication skills (verbal and written).
• Supervisory skills.
• Teamwork
• Working under pressure.
• A valid driver’s license
  

POSITION INFO:
RESPONSIBILITIES:
Administer Contracts in the department

• Receive Bid/tender documents from Division Demand and Acquisition
• Notify the successful service provider by sending the approved appointment letter
• Prepare contract forms and issue to successful bidders
• Submit the SLA to the service provider for input and verification
• Engage legal services to ensure quality SLA is submitted and signed off by both client and the successful service provider
• Attend to audit queries with regard to contract issues.

• Implement standard operating procedures, SCM polices, and delegations of authority in contract management.
• Ensure that both client and service provider sign contract forms and SLAs
• Oversee that the lease contract and awarded contract register are updated
• Compile circular regarding new treasury/DPSA directives and inform official of those directives
• Partake and ensure adherence to SCM prescripts during specification meetings.
• Ensure that Auditors General’s recommendations are implemented as per the instruction of management.
• Review of service level agreement
• Arrange and attend for site inspection
• Prepare due diligence reports
• Prepare management information, statistics, and reporting on contracts
• Provide weekly and monthly progress reports for projects, goods and services, leases, and payments
• Update contract registers
• Undertake all administration functions required regarding financial and human resource administration
• Supervise staff

• Ensure the printing and registering of all invoices upon receipt
• Put a date stamp on the invoice
• Distribute to the officials responsible for payments
• Ensure the invoice tracking is done daily
• Perform the pre-authorization of payments
• Follow-up on outstanding invoices

• Ensure that what we have paid reconciles with the statements
• Provide service providers with payments stubs

• Provide reasons to management on invoices paid after 30 days and invoices more than 30 days and not paid

• Submit contracts statistics to management on weekly basis
• Compile consolidated lease reports for the Department
• Compile and update SLA status register
• Compile consolidated FINANCIAL reports for the Department