Procurement Administrative Support

SUMMARY:
Our client in Stellenbosch is seeking a highly organized and detail-oriented individual for the position of Procurement Administrative Support. The ideal candidate will have a matric qualification, strong organizational and time management skills, and excellent communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) is essential, and experience with an ERP system, particularly SAGE X3, is preferred. Attention to detail, the ability to work independently and within a team, and familiarity with procurement software are key to succeeding in this role. If you are looking to contribute to a dynamic team and grow in a fast-paced environment, we want to hear from you!

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Procurement
BASIC SALARY : Market related
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Minimum of 3 years of experience in an administrative role, preferably within a procurement or supply chain environment and within FMC.
• Experience working on an ERP system, preferably SAGE X3.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Familiarity with procurement software and tools is an advantage.
• Proactive and self-motivated.
• Ability to handle multiple tasks and prioritize effectively.

• Administrative Support: Provide comprehensive administrative support to the procurement team, including scheduling meetings, managing calendars, and preparing documents. Follow up on internal and external Corrective Action Requests (CARs).

• Order Processing: Assist in the preparation and processing of purchase orders, ensuring accuracy and timely delivery.

• Vendor Management: Maintain and update vendor databases, assist in vendor communication, and support the evaluation of vendor performance.

• Documentation: Ensure all procurement documents are accurately filed and maintained, including contracts, purchase orders, supplier quotes, downtime/f-codes, claims and delivery notes.

• Inventory Management: Assist in monitoring inventory levels and coordinating with suppliers to ensure timely replenishment of stock.

• Reporting: Prepare and distribute regular procurement reports, including spend analysis and supplier performance metrics.

• Compliance: Ensure all procurement activities comply with company policies and procedures, as well as relevant regulations and standards.

• Support Projects: Assist in procurement-related projects and initiatives as required.

• Monday to Friday: 08:00 – 17:00