Legal Administrator in the Institutional Business Team

Location: Capetown, South Africa
Salary: Market related
Recruiter: O'Brien Recruitment
Job Ref: CPT001789/LO
Summary: A well established investment company seeks to employ a Legal Administrator in the Institutional Business Team with a minimum of 2 years working experience in financial services / asset management with a Grade 12 and Secretarial Diploma. Proficient in MS Office, Advanced Outlook, Excel and Word.



Job Description

Position:                              Legal Administrator in the Institutional Business Team

Location:                             Head Office – Claremont (Cape Town)

Duration:                             Permanent


Job Specification


Job Description:


To reliably and accurately organize administrative tasks, support the Company General Counsel and the wider Institutional Business team in relation to such administrative tasks.


The Institutional business team is a high performance team that is the client face for institutional clients of the Company both in the South African and International Markets.


Main Duties & Responsibilities:


  • Provide full support to the Company General Counsel including:
  • Diary management and calendar bookings
  • Assist with typing and formatting of legal documents
  • Keep track of deadlines and respond to emails timeously
  • Arrange meetings and conference calls
  • Telephone messaging and screening
  • Assist with the arrangement of domestic and international travel and visas
  • Process reimbursement forms
  • Assist with adhoc administrative tasks
  • Adhoc personal tasks
  • Filing and tracking of all legal documentation relating to clients prepared by the team including scanning, filing, couriering and tracking of documents
  • Provide cover for the other Personal Assistants in the team when required
  • Assist with general administration tasks and projects in the area, as and when required
  • Act with integrity and professionalism at all times and uphold the Company culture and values


Ideal Experience:


  • Administration experience, preferably in the asset management industry and / or any legal administration area in the financial services industry more broadly, and advanced Word and Excel skills
  • At least 2 years working experience in financial services / asset management


Ideal Qualifications:


  • Grade 12
  • Secretarial Diploma


Competencies & Ideal Personality Attributes:


  • Highly organized and efficient
  • Trustworthy with a high level of integrity
  • Strong attention to detail
  • Ability to multi-task
  • Conscientious with a positive attitude
  • Good communication skills
  • An ability to work in fast moving environment
  • Able to build and maintain relationships
  • Proactive and able to use initiative
  • Works well in a team
  • Mature, confident, responsible and accountable individual


Software, Systems Knowledge:


  • MS Office (advanced Outlook, Excel and Word)


Most Important Attributes:


  • Highly organized, good at multi-tasking and able to deal with people at all levels
  • Attention to detail, goal orientated and a willingness to learn and be hands on
  • Must possess an ownership mentality and a willingness to take responsibility for tasks through to completion


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