Administrator, Losberg, North West province

Location: North West, South Africa
Salary: 180000
Recruiter: MECS Africa
Job Ref: JHB005500/LB
Summary: My client, a manufacturing concern in Losberg is seeking a suitable candidate to assist with the administration of the training that is provided to their clients.

 

 

Job Description

 REQUIREMENTS:

  • Grade 1
  • Relevant higher education certificate
  • MS Office (Word, Excel, email)
  • A minimum of 1 years experience in administration

RESPONSIBILITIES:


Purchases:Invoicing:

  • Responsible for invoicing clients
  • Prepares the invoicing process by entering the detail of the order to enable Head Office to do the billing of the customer
  • Required to perform the necessary filing of documents so that this data is stored in an organised manner
  • Create order numbers.
  • Receives Purchase Requisitions
  • Ensures that the PO is duly authorised, material specifications are correct, cost codes are correct, and that the documentation is otherwise in order. 
  • Required to source suitable suppliers  
  • If purchase is made from a non-standard supplier, required to obtain 3 quotations and then choose the one which is most suitable for the company (taking into account price, product quality and quality of service)
  • Ensures that invoices are in order and correct, e.g., have company VAT number and correct address 
  • Upon delivery of the order, checks the delivery note and ensures items delivered are as ordered 
  • Ensure that monthly accounts are attended to promptly and as little delay as possible.


Administration of overtime:

  • On a monthly basis receives overtime clock cards/books from site personnel
  • Responsible for processing overtime, get approval from manager/foreman.
  • Required to capture data on spread sheets and send this through to Head Office for further processing


Training Data Capturing and administrating:

  • On a daily basis ensure any completed Training is captured and entered into the Training Data Base.
  • Daily updates of the Training register.
  • Daily updates of the Site Inductions.
  • Logging on of all personnel utilising the Training centre computers with relevant User Name and Password.
  • Assisting with the Training Needs per employee per site for programme purposes.
  • Performs necessary filing of different documents so data is stored in an organised manner.
  • Archiving of old documents
  • Keeping files up to date and in a neat order.
  • Acts as a line of communication between head office and site personnel.
  • Responsible for performing problem solving duties when on site personnel have queries regarding salaries, overtime, loans, leave, training etc.
  • Responsible for performing problem solving duties when customers have queries relating to invoicing of Training.
  • Ensuring office, lecture room, kitchen, Recreational area and ablutions are maintained in a neat and clean condition. (Good House Keeping)


Secretarial duties:

  • Required to perform general secretarial duties such as the answering of office phones/faxes.
  • Responsible for performing Reception duties by the appropriate and courteous reception of visitors and clients and, if deemed necessary, providing refreshments 
  • Typing of letters and e-mails when required from senior personnel

 

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