Administrator, Losberg, North West province

Location: North West, South Africa
Salary: 180000
Recruiter: MECS Africa
Job Ref: JHB005500/LB
Summary: My client, a manufacturing concern in Losberg is seeking a suitable candidate to assist with the administration of the training that is provided to their clients.



Job Description


  • Grade 1
  • Relevant higher education certificate
  • MS Office (Word, Excel, email)
  • A minimum of 1 years experience in administration



  • Responsible for invoicing clients
  • Prepares the invoicing process by entering the detail of the order to enable Head Office to do the billing of the customer
  • Required to perform the necessary filing of documents so that this data is stored in an organised manner
  • Create order numbers.
  • Receives Purchase Requisitions
  • Ensures that the PO is duly authorised, material specifications are correct, cost codes are correct, and that the documentation is otherwise in order. 
  • Required to source suitable suppliers  
  • If purchase is made from a non-standard supplier, required to obtain 3 quotations and then choose the one which is most suitable for the company (taking into account price, product quality and quality of service)
  • Ensures that invoices are in order and correct, e.g., have company VAT number and correct address 
  • Upon delivery of the order, checks the delivery note and ensures items delivered are as ordered 
  • Ensure that monthly accounts are attended to promptly and as little delay as possible.

Administration of overtime:

  • On a monthly basis receives overtime clock cards/books from site personnel
  • Responsible for processing overtime, get approval from manager/foreman.
  • Required to capture data on spread sheets and send this through to Head Office for further processing

Training Data Capturing and administrating:

  • On a daily basis ensure any completed Training is captured and entered into the Training Data Base.
  • Daily updates of the Training register.
  • Daily updates of the Site Inductions.
  • Logging on of all personnel utilising the Training centre computers with relevant User Name and Password.
  • Assisting with the Training Needs per employee per site for programme purposes.
  • Performs necessary filing of different documents so data is stored in an organised manner.
  • Archiving of old documents
  • Keeping files up to date and in a neat order.
  • Acts as a line of communication between head office and site personnel.
  • Responsible for performing problem solving duties when on site personnel have queries regarding salaries, overtime, loans, leave, training etc.
  • Responsible for performing problem solving duties when customers have queries relating to invoicing of Training.
  • Ensuring office, lecture room, kitchen, Recreational area and ablutions are maintained in a neat and clean condition. (Good House Keeping)

Secretarial duties:

  • Required to perform general secretarial duties such as the answering of office phones/faxes.
  • Responsible for performing Reception duties by the appropriate and courteous reception of visitors and clients and, if deemed necessary, providing refreshments 
  • Typing of letters and e-mails when required from senior personnel


This job is now closed. You can apply for other jobs by uploading your CV.

New users - Upload your CV                      Existing users - Login here


Similar jobs your might be interested in:

Financial Administrator
An exciting career opportunity exists in Durbanville (Cape Town) for a Financial administrator to join the accounting team within a Financial environment. If you have the following behavioural competency and experience, we look forward to receiving y...

A well-established wealth investment company has an opportunity for a Financial administrator in the northern Suburbs, Cape Town
2 days ago

Technical Sales Administrator
Sales and Stock administrator Based in Nelspruit R10 000 ctc
2 days ago

Leading organisation within the sales environment is looking to employ a Financial administrator for their dynamic team
6 days ago

Project Administrator (Cape Town) - x3
Seeking 3 x Project administrators to be based in Cape Town for a 12 Month Contract
7 days ago

Billing Administrator

The Role: BBD is SA￿s premier custom software development company. BBD differentiates itself in the market by its 30+ year track record of successful delivery of effective business solutions, world-class software engineering skills and in...
7 days ago

Human Resources Administrator
Human Resource administrator Contractor Cape Town, western Cape
7 days ago

Snr Portfolio Administrator - Wealth Management
Do you have a solid track record working for a Wealth Management Organisation as a strong Portfolio administrator to a Manager? Our client based in the southern suburbs requires your expertise to be a right hand to one of their successful Wealth Ma...
8 days ago


8 days ago

SQL Database Administrator - SQL DBA - Sandton Area
Experienced SQL DBA required for top FinTech company in the Sandton Area - urgent role
8 days ago


Create a free job alert for                                

Administrator, Losberg, North West province in North West

Enter your email address below
and we will email you similar jobs when they become available:

You can cancel at any time. We will not spam you. By giving us your email address your agree to our Terms and Conditions